Ministry of Aesthetics understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits our website, www.ministryofaesthetics.co.uk (“Our Sites”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of our Privacy Policy is deemed to occur upon your first use of our Sites or Services. If you do not accept and agree with this Privacy Policy, you must stop using our sites of services immediately.
Information About Us
Our Sites are owned and operated by Ministry of Aesthetics. We can be contacted by email at info@ministryofaesthetics.co.uk or by telephone on 07832 633300, or by post at Ministry of Aesthetics, 33 Newton Road, Torquay TQ2 5DB.
What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Sites. Our Sites may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
Your Rights
As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you;
- The right to rectification if any personal data we hold about you is inaccurate or incomplete (please contact us using details under ‘Contacting Us’);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (we only hold your personal data for a limited time, as explained under ‘How do we use your data’ but if you would like Us to delete it sooner, please contact us.
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- Rights with respect to automated decision making and profiling.
The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: info@MinistryofAesthetics.co.uk, or write to us at: Ministry of Aesthetics, 33 Newton Road, Torquay TQ2 5DB. Alternatively, you can telephone 07832 633300.
If you have any cause for complaint about our use of your personal data, please contact us using the details provided in this policy and we will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the information Commissioner’s Office.
For further information about your rights, please contact the information Commissioner’s Office or your local Citizens Advice Bureau.
Information we may hold about you
The information we hold about you may include the following:
- Basic details such as name, date of birth, address and contact details
- Details of contact we have had with you
- Details of treatments you have received
- Client experience feedback and treatment outcome information you provide
- Information about complaints and incidents
- Notes and reports about your health and any treatment and care you have received or need
- Information from customer surveys, competitions and marketing activities
- Other information we received from other sources including NHS, GP’s and insurance companies who have obtained your permission to share information about you.
When we collect your information
Information about you is collected when:
- You use our services
- You submit a query to us, for example by email, telephone, and social media and through our websites.
We may also collect personal information about you from other people when:
- We liaise with your family, employer, health professional or other treatment or benefit provider. We may only share information in this way where you have provided your consent or in circumstances where you are incapable of giving consent, or we are unable or it is not reasonable to seek your permission, or we are required to by law or in accordance with guidance from professional bodies
Using your information
We use your personal information to provide you with our services, and to improve and extend our services. This may include:
- Responding to your queries and process a booking you have made;
- Responding to requests where we have a legal or regulatory obligation to do so
- Checking the accuracy of information about you, and the quality of your treatment or care, including auditing medical and billing information.
- Using your contact information to send you service related information
- To provide you with information on products, special offers and other services that we feel may be of interest to you in line with those you have previously expressed an interest in via our websites;
- To seek your views or comments on the services we provide;
- To notify you about any changes to our website, including improvements, and service or product changes;
- To send you communications which you have requested and that may be of interest to you. These may include information about events, promotions, offers, job opportunities and replies to appointment bookings, enquiries/confirmations.
- For our internal purposes including statistical or survey purposes, quality control, site performance and evaluation in order to improve our website; and
- To administer this website.
Sharing Information
Ministry of Aesthetics will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.
We may pass your personal information on to insurance companies and other health professionals for the purposes of completing treatments and providing services to you on our behalf (for example to process payments and health referrals). However, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Economic Area (EEA) in countries with different data protection laws. We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the Data Protection Act 1998 and GDPR.
In certain circumstances, we may be legally required to share certain data held by us, which may include your personal data, for example, where we are involved in legal proceedings, where we are complying with legal requirements, a court order, or a governmental authority.
In the event that we sell or buy any business or assets, we may disclose your personal data to the prospective seller or buyer of such business or assets.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with 128 Bit encryption on SSL across the entire website. When you are on a secure page, a lock icon will appear in the address bar of modern web browsers such as Microsoft Edge and Google Chrome.
Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Those aged 16 or under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
Keeping Information
We will only keep your personal information for as long as is necessary and in accordance with UK law.
Your Right to Withhold Information
You may access our site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
How can you access your data?
You have the right to ask for a copy of any of your personal data held by us (where such data is held). Under the GDPR, no fee is payable and we will provide any and all information in response to your request free of charge. Please contact us for more using the contact details below.
Contacting Us
If you have any questions about Our Sites or this Privacy Policy, please contact us by email at info@ministryofaesthetics.co.uk, by telephone on 07832 633300, or by post at Ministry of Aesthetics, 33 Newton Road, Torquay TQ2 5DB. Please ensure that your query is clear, particularly if it is a request for information about the data we hold about you.
Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Sites and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Sites following the alterations. We recommend that you check this page regularly to keep up-to-date.
This Policy has been approved & authorised by:
Mr. B. Simons, Medical Director, 14th August 2021
